Meeting Management

ToastHost provides comprehensive meeting management tools to help run efficient and engaging Toastmasters meetings.

Interactive Meeting Features

Real-time Agenda Management

• Create and manage meeting agendas in real-time
• Track time for each agenda item
• Visual indicators for timing (green, amber, red)
• Automatic progression through agenda items

Meeting Templates

• Save frequently used meeting formats as templates
• Load templates for quick meeting setup
• Customize templates for different meeting types

Role Assignments

• Assign members to meeting roles
• Track role fulfillment
• View role history for members

Voting System

ToastHost includes a built-in voting system for selecting best speaker and best evaluator:

For Meeting Participants

• Access voting through the meeting link
• Simple interface to select best speaker/evaluator
• Real-time vote submission

For Officers

• Manage voting rooms
• View voting results in real-time
• Export voting data

Feedback System

Digital feedback submission replaces paper slips:

Submitting Feedback

• Provide feedback for speakers directly through the platform
• Choose between private (speaker only) or public feedback
• Include detailed comments and suggestions

Managing Feedback

• Speakers can view all feedback received
• Export feedback for record keeping
• Track improvement over time

Meeting Links

Shareable Links

• Generate unique links for each meeting
• Share links with members and guests
• Links provide access to voting and feedback features

Link Management

• Create custom links for resources
• Track link usage
• Manage access permissions

Getting Started with Meeting Management

1. From your club homepage, navigate to the meeting section
2. Create a new meeting or load a template
3. Set up your agenda with timing for each item
4. Share the meeting link with participants
5. During the meeting, use the controls to manage timing and progression
6. After the meeting, review voting results and feedback

Best Practices

• Prepare in advance: Set up your meeting agenda before the meeting starts
• Use templates: Save time by creating templates for recurring meeting formats
• Share early: Send meeting links to participants ahead of time
• Monitor timing: Keep meetings on schedule with the visual timing indicators
• Review feedback: Encourage members to review their feedback regularly for improvement