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COT Training Sessions

Documentation in progress

This page is being expanded with detailed instructions. Check back soon for complete content!

Overview

Sessions are individual training segments within a COT event, typically organized by officer role.

How to Access

  1. Open a COT training event
  2. Navigate to Sessions tab
  3. View, add, or edit sessions

Creating Sessions

Step 1: Session Details

For each session, enter:

  • Session Name - Role or topic (e.g., "VP Education Training")
  • Start Time - When session begins
  • End Time - When session ends
  • Room/Track - Location within venue (for multi-room events)

Step 2: Session Type

Select the training type:

  • Role-Specific - Training for a specific officer role
  • General - Content applicable to all officers
  • Combined - Multiple roles in one session

Step 3: Assign Facilitator

Add facilitator information:

  • Facilitator name
  • Contact information
  • Materials/handouts

Step 4: Capacity

Set limits if needed:

  • Maximum attendees
  • Waitlist options

Session Schedule

Building the Agenda

Organize sessions effectively:

  • Logical sequence
  • Breaks between sessions
  • Time for Q&A
  • Networking opportunities

Example Schedule

9:00 - 9:30   Registration & Welcome
9:30 - 10:30  President Training
10:30 - 10:45 Break
10:45 - 11:45 VPE Training
11:45 - 12:45 Lunch
12:45 - 1:45  VPM/VPPR Training
1:45 - 2:00   Break
2:00 - 3:00   Secretary/Treasurer Training
3:00 - 4:00   SAA Training & Wrap-up

Managing Sessions

Editing Sessions

Update session details:

  • Change timing
  • Update facilitator
  • Modify content description

Tracking Attendance

For each session:

  • Register attendees
  • Mark attendance
  • Record completion

Session Materials

Attach resources:

  • Presentation slides
  • Handouts
  • Additional resources

Tips

  • Allow buffer time between sessions
  • Prepare backup facilitators
  • Have materials ready in advance
  • Consider recording virtual sessions
  • Provide feedback forms

Common Questions

Can officers attend multiple sessions?

Yes, officers should attend their role-specific session, and may attend others for learning.

What if a facilitator cancels?

Have backup facilitators identified. Reschedule if necessary.

How long should sessions be?

Typically 45-60 minutes, allowing time for content, discussion, and Q&A.