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Meeting Management

This section covers everything related to creating and running meetings in ToastHost.

Meeting Topics

Topic Description
Creating Meetings Schedule new meetings
Meeting Templates Use and create meeting templates
Agenda Planning Plan meeting agendas and segments
Role Assignments Assign members to meeting roles
Running Meetings Controls during live meetings
Meeting Results View voting results and feedback
Sharing Meetings Share meeting links with guests

Meeting Workflow Overview

Create Meeting → Plan Agenda → Assign Roles → Run Meeting → Review Results

1. Create the Meeting

Create a new meeting with:

  • Date and time
  • Meeting type (regular, contest, special)
  • Optional: use a template

2. Plan the Agenda

Build the agenda:

  • Add segments (speeches, table topics, evaluations)
  • Set timing for each segment
  • Arrange the order

3. Assign Roles

Fill meeting roles:

  • Assign functionaries (Timer, Grammarian, etc.)
  • Schedule speakers
  • Assign evaluators
  • Allow self-signup for available roles

4. Run the Meeting

During the meeting:

  • Start the meeting timer
  • Track segment progress
  • Open/close voting
  • Collect feedback

5. Review Results

After the meeting:

  • View voting results
  • Read member feedback
  • Archive meeting data

Tips for Officers

  • Create meetings well in advance
  • Use templates for consistent formats
  • Send role reminders before meetings
  • Review attendance patterns
  • Collect feedback to improve