Skip to content

Data Import

Overview

Import your membership data into ToastHost from Toastmasters International's Club Central export (CSV).

Importing from Toastmasters International

The easiest way to keep your ToastHost member list in sync is by downloading membership data directly from Toastmasters International.

Step 1: Download from Club Central

  1. Log in to Toastmasters Club Central
  2. Navigate to Club Central > Membership Management
  3. Download or export the membership list as a CSV file

Step 2: Upload to ToastHost

  1. Go to the Membership page and select the Actions tab
  2. In the Data Import section, upload the CSV file you downloaded
  3. Click Upload Membership File

Actions tab showing membership data import controls

Callouts in the screenshot:

  1. Select the membership CSV export file.
  2. Upload the file to sync membership data.

CSV selected so upload button is enabled

Callouts in the screenshot:

  1. Once a CSV is selected, Upload Membership File becomes available.

Step 3: Review Results

Check for:

  • Import success count
  • Any failed records
  • Duplicate handling

Importing from Spreadsheets

If you maintain membership details in a spreadsheet, export to CSV and ensure it matches the Toastmasters Club Central membership export format before uploading.

Tips

  • Clean your data before importing
  • Remove duplicates from source data
  • Back up your original data
  • Import in test mode first if available
  • Document any manual adjustments needed

Common Questions

Will import overwrite existing data?

Import typically adds new records. Duplicates are handled based on email matching.

What if some records fail?

Review the error report, fix issues in your source file, and re-import failed records.