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Member List

Documentation in progress

This page is being expanded with detailed instructions. Check back soon for complete content!

Overview

The member list is your complete roster of club members. Officers can view, edit, and manage member information from this page.

How to Access

  1. Sign in as a club officer
  2. Navigate to Members or Membership in the sidebar
  3. View the full member list

Membership Overview

Viewing Members

Member Information

For each member, you can see:

  • Name and contact details
  • Membership status (active, pending, inactive)
  • Join date
  • Payment status
  • Role permissions

Filtering and Sorting

Find members quickly:

  • Search by name or email
  • Filter by status (active, inactive)
  • Filter by payment status
  • Sort by name, join date, etc.

Managing Members

Adding a Member

  1. Click Add Member
  2. Enter their information:
  3. Name
  4. Email address
  5. Phone (optional)
  6. Role/permissions
  7. Save the new member
  8. They'll receive an invitation email

Use Toastmasters International Email Addresses

When adding members, ensure they use the same email address as their Toastmasters International account. This is essential for matching records between ToastHost and TI systems, and for accurate member data synchronization.

Editing a Member

  1. Find the member in the list
  2. Click Edit or their name
  3. Update information as needed
  4. Save changes

Removing a Member

  1. Find the member
  2. Click Remove or Deactivate
  3. Confirm the action

Data Retention

Deactivated members may be retained for historical records. Check your club's data retention policy.

Member Permissions

Role Levels

  • Member - Basic member access
  • Officer - Meeting and club management access
  • Admin - Full access including settings

Assigning Roles

  1. Edit the member
  2. Select their permission level
  3. For officers, specify their role (President, VPE, etc.)
  4. Save changes

Tips

  • Verify members use their TI email - Remind members to use the same email as their Toastmasters International account
  • Keep email addresses current for notifications
  • Review membership quarterly
  • Remove duplicate entries
  • Document officer transitions properly

Common Questions

Can members edit their own information?

Members can update some personal details. Contact information changes may require officer approval.

What happens when I remove a member?

They lose access to the club on ToastHost but historical data is preserved.

How do I transfer officer roles?

Edit both members: remove officer role from outgoing, add to incoming officer.