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Role Signup

Documentation in progress

This page is being expanded with additional screenshots and step-by-step guidance.

Overview

Role signup lets you volunteer for meeting roles such as Toastmaster, Timer, Grammarian, or Evaluator.

In ToastHost, requesting a role usually works like this:

  1. You request a role for a specific meeting
  2. A club officer reviews your request (approve/reject) or assigns roles directly
  3. If you're assigned, your name appears on the meeting
  4. Your officer may notify you by email (this is optional and not automatic)

Where to find role signup

Role signup appears on the meeting page:

  • Desktop: open the meeting and select the Role Signup tab
  • Mobile: open the meeting, stay on the Overview tab, and scroll to the Role Signup section

Note

The Role Signup tab/section only appears when the meeting is Scheduled and the meeting has at least 1 agenda item.

Meeting page with the Role Signup tab highlighted

Request a role

Step 1: Open the meeting

  1. Open your club
  2. Go to Meetings
  3. Open the meeting you want

Step 2: Find the role you want

  1. Go to Role Signup
  2. Browse the role list (some roles have multiple slots, such as "Speaker 1" and "Speaker 2")

Step 3: Submit your request

If a slot is available:

  1. Click Request Role

Role list with a Request Role button for an available slot

If you're not signed in, you will be prompted to log in first.

If a role is full: express interest anyway

If all slots are filled (or there are already enough pending requests), you may see Express Interest Anyway.

This lets your officer know you're still interested if a slot opens up.

Cancel a request

If you change your mind before an officer approves your request:

  1. Go back to Role Signup
  2. Find the role you requested
  3. Click Cancel Request

Role list showing a pending request with a Cancel Request button

What happens after you request a role

After you request a role, your club officer may:

  • Approve your request (you become assigned to the role)
  • Reject your request (for example, if the role is already full or they need someone else)

Email notifications

  • When you request a role, ToastHost automatically emails your club's VP Education (VPE) (if configured) so they know there is a pending request to review.
  • You may not receive an email right away. Officers can optionally email assignees from the meeting after assignments are finalized.

Tips

  • Request early for popular roles
  • If you can no longer attend, cancel your request as soon as possible
  • If you were assigned and need to back out, contact your club officer so they can reassign the role

Common Questions

Why don't I see the Role Signup tab?

Role Signup only appears when:

  • The meeting status is Scheduled
  • The meeting has an agenda (at least 1 agenda item)

On mobile, Role Signup appears inside the Overview tab.

Can I request roles as a guest?

Role requests require a club member account. Guests can attend meetings, but they can't request roles.

Will I receive an email?

Not always. ToastHost automatically emails your club's VP Education (VPE) when you request a role, but officers may or may not email you after assignments are confirmed.

Can I request multiple roles?

This depends on your club's settings. Some clubs prefer one role per member per meeting; others allow multiple minor roles.

What if all roles are filled?

If the role is full, use Express Interest Anyway, or check back later in case someone cancels.